1. Our DIY Philosophy

The Clement is a DIY-friendly venue designed to give you the flexibility to create your own event while keeping costs affordable. You’re welcome to enlist family and friends to help with decorating, setup, and cleanup, or you may purchase optional staff assistance services if you’d prefer us to handle some of the work.

Each optional service includes specific responsibilities. Please review the descriptions of any services you’ve purchased so everyone knows what to expect on event day.

2. Your Historic Space

The Clement occupies more than 43,000 square feet across two rehabilitated historic buildings. Your rental includes only those spaces specifically identified in your reservation agreement.

• The Main Hall / Sanctuary: Approximately 2,572 square feet, 37 feet by 68 feet, featuring VCT flooring suitable for dining and dancing.
• The Stage: A 135 square foot marble platform, perfect for ceremonies, presentations, or a DJ setup.
• The Balcony: A 610 square foot carpeted area overlooking the sanctuary, providing additional seating and a unique vantage point.
• Restrooms: One ADA-compliant restroom in the main hall, one restroom in the school building, and two restrooms in the basement.

3. Furniture Inventory & Use

We provide modern, matching furniture on-site to save you the cost and hassle of rentals.

Tables

• 12 60-inch round tables (seats approx. 8–10 adults each)
• 3 72-inch round tables (seats approx. 10–12 adults each)
• 10 8-foot banquet tables (seats approx. 8–10 adults each)
• 4 42-inch high-top tables with 12 matching high-top chairs
• 2 4-foot by 30-inch sweetheart tables
• Various square accent tables

Seating

• 97 wooden chairs
• 54 banquet stacking chairs

The 50-Guest Standard: As a courtesy, the venue is typically pre-set with tables and chairs for approximately 50 guests. You are welcome to rearrange this setup or add additional tables and chairs for guest counts up to 120.

Moving Furniture: You may move tables and chairs as needed, but please lift rather than drag them to protect our historic floors.

Pews & Bar: We have four 12-foot-6-inch wooden pews and a heavy wooden bar. Please use the provided moving dollies located in the kitchen if you wish to reposition these items.

4. Decorating Rules

Help us preserve our 120-year-old woodwork, plaster, carvings, and historic finishes by following these guidelines:

• Fasteners: Only low-tack tape is permitted on floors, walls, and ceilings. Staples, nails, screws, or other penetrating fasteners on wood surfaces require prior written approval.
• Glitter & Confetti: No glitter or loose confetti is permitted inside or outside the venue. Because these materials are extremely difficult to remove, their use may result in additional cleaning charges.
• Fire Safety: No lit candles or open flames are permitted. Battery-operated candles and tea lights are strongly encouraged.
• Ceiling Decorations: We offer a specialized suspended balloon ceiling service as an optional add-on. If you choose to install your own ceiling decorations, nothing may be attached to lighting fixtures, electrical outlets, switches, or electrical wiring.
• Farewells: Bubbles and birdseed are permitted outdoors only. Sparklers are permitted only in the garden or parking lot. Rice, pyrotechnics, glitter, and confetti are prohibited.

5. Kitchen & Catering

Our commercial kitchen is available for your use or for your chosen outside caterer.

• What You Provide: You must provide all cookware, pots and pans, knives, utensils, dishes, glassware, serving trays, serving utensils, and linens. These items are not provided by The Clement unless specifically agreed to in writing.
• Caterer Walkthrough: If your caterer is new to The Clement, we strongly recommend they schedule a walkthrough at least 30 days before your event.
• Sanitation: All food-preparation surfaces must be sanitized before and after use. Food should remain covered until service whenever possible.
• Mandatory Kitchen Cleanup: The kitchen must be returned to its original clean condition. Clients and caterers are responsible for cleaning all food-preparation areas and washing or removing any cookware, utensils, serving equipment, dishes, food containers, and related items used during the event.
• Cleanup Scope: Venue cleanup services apply only to event spaces and do not include kitchen cleanup unless specifically purchased in writing. If food-related messes are left behind or the kitchen is not returned to clean condition, a minimum $50 cleaning fee may be deducted from your damage deposit.
• Venue Property: Many decorative items, furnishings, pipe-and-drape components, signage, tables, chairs, and equipment located throughout The Clement are venue-owned property. Please ensure that family members, wedding parties, caterers, DJs, photographers, florists, and other vendors do not accidentally pack or remove venue-owned items during cleanup and load-out. If you are unsure whether an item belongs to the venue, please ask before removing it.

6. Alcohol / BYOB Policy

The Clement is a BYOB-friendly venue, allowing clients flexibility and cost savings.

• Your Responsibility: You are the host of a private event and assume responsibility for the service and consumption of alcohol. This is why we require a signed BYOB Waiver and strongly recommend special event liability insurance.
• Safe Service: You may not serve alcohol to minors, anyone visibly intoxicated, or anyone acting disorderly. Alcohol consumption in vehicles on the premises is prohibited.
• Bartending: The Clement provides the physical bar only. The Clement does not provide alcohol, bartenders, liquor licenses, or alcohol service. Clients are responsible for arranging alcohol purchases and service personnel.

7. Music, Noise & Conduct

To remain good neighbors within our residential community, we enforce the following guidelines:

• Music Cut-Off: All amplified music must conclude by 9:30 PM unless otherwise approved in writing.
• Volume Control: Our on-site manager may request a volume reduction if sound becomes disruptive to neighboring properties.
• Children: Children under 16 must be supervised by an adult at all times. Children are not permitted to wander the grounds, school building, basement, or other areas unattended.
• Smoke-Free Facility: Smoking is prohibited inside all buildings and restrooms. Smoking is permitted only in designated outdoor areas.

8. Logistics: Parking & Transit

We regularly and successfully host events with more than 100 guests using a combination of parking options:

• On-Site Parking: Our private parking lot accommodates approximately 19–20 vehicles.
• Street Parking: Free street parking is available throughout the surrounding neighborhood.
• Shuttle Services: For larger events, we recommend professional shuttle transportation.
• Nearby Lodging: SpringHill Suites is located approximately 10 minutes away and is often a convenient option for guest room blocks.

9. Historic Equipment & Safety

• 1903 Church Bells: If you have added bell ringing to your package, please note that the bells cannot be operated when temperatures are below 20°F or when mechanical conditions make operation unsafe. Our 1903 church bells are historic equipment and are intended for brief ceremonial use as part of your celebration. Bell ringing should be limited to a short celebratory period and is not intended for continuous, repeated, or recreational use. Children are welcome to participate when directly supervised by a responsible adult. The Clement reserves the right to suspend bell ringing if it is being used in an unsafe manner or in a way that could damage the equipment.
• Special Effects: Fog machines, haze machines, smoke effects, and similar devices are prohibited because they may trigger our fire detection systems. If an alarm is activated due to prohibited effects, the client may be responsible for any associated municipal or emergency response costs.
• Emergency Access: All fire exits, hallways, stairways, and access routes must remain unobstructed at all times.

10. Setup & Breakdown Procedures

Your Reservation Window

Your rental period is strictly defined by the exact start and end dates and times shown on your reservation confirmation. This window must include all setup, decorating, rehearsals, celebration time, vendor load-out, and total cleanup.

• Departure Deadline: The end time listed on your confirmation is your deadline for vacating the building. All guests, personal belongings, vendor equipment, and cleanup must be wrapped up by this time.
• Late Arrivals & Multi-Day Access: Arriving later than scheduled does not push back your checkout time. In addition, multi-day reservations grant access only during the specific dates and times contracted—for example, reserving Friday and Saturday does not provide continuous 24-hour access or Sunday availability.
• Practical Example: If you reserve Friday and Saturday, your rental concludes at your scheduled ending time on Saturday evening. Sunday is not included, even if you arrive later than planned on Friday.

Need additional time? Any extra access hours or dates must be requested and approved in writing in advance and are subject to venue availability and additional fees.

Exit Checklist

• Bag all trash and place it in designated disposal bins
• Remove all decorations
• Remove all food and beverages
• Remove all personal belongings
• Pick up debris from outdoor areas, including cigarette butts

Next-Day Pickup

All personal belongings, decorations, rentals, and catering equipment must be removed before your reservation ends on your final booked date. Next-day pickup (such as Sunday morning following a Saturday event) is available only by prior written approval, is subject to venue schedule availability, and may incur an additional fee. Please do not plan on overnight storage or next-day retrieval unless explicitly confirmed in writing.

11. Photography, Tours & Support

• Event-Day Assistance: Our staff is available to answer questions, demonstrate venue features (such as the church bell), and assist with venue-related issues during your reservation.
• Venue Marketing: The Clement reserves the right to photograph or record events for marketing and promotional purposes. Clients are welcome to take photographs and videos for personal use.
• On-Site Support: A Venue Representative will be available during your event to check restrooms, replenish supplies, answer questions, and assist with venue-related issues. Texting 724.230.6010 is usually the fastest way to reach us.